COMPLIED (If Any) This is a multi-step process that includes pre-registration review, followed by a more thorough review of the schedule and records appraisal by an appraisal archivist, posting for public comment (when required), and NARA management review and approval. ownership in accordance with NARA-approved Records Disposition Schedules. 1-86-NARA-NARA or 1-866-272-6272, Guide to the Inventory, Scheduling, and Disposition of Federal Records, Federal Agency Records Management Reporting, Examples of Series Commonly Appraised as Permanent, Records Schedule Quality Control Checklist, Records Management Self Assessment (RMSA), Records Storage Facility Standards Toolkit, Clear descriptions of the records at the series or system level, Clear and readily applicable cut-off and disposition instructions, Adequate justifications for series that deviate from the GRS, Citations to older schedule items if a proposed schedule has disposition instructions superseding or replacing older items, Justifications for changes in the retention period or dispositions for series already scheduled, Instructions for series that will be retired to a records storage facility prior to final disposition, For those series proposed for permanent retention by NARA, the inclusive dates, the arrangement, the total volume, and the annual accumulation or growth. Capture electronic messages sent or received from personal accounts within 20 days 1. Permanent records. P I A Q u e s ti o n 1 . A 03 Records Common to Most Organizational Areas. Name of the activity 431.6 Records Disposition | U.S. Geological Survey A 07 Information Resources Management Records. PDF NARA Use Cases for Capture of Electronic Records - GSA For instance, if an agency has a business need to retain information technology infrastructure project records for ten years rather than the five years required by GRS 3.1, item 010, it can specify 10-year retention in its internal instructions, and cite the GRS authority. By May 2021, the National Archives and Records Administration (NARA), the federal agency that preserves government records, had realized they were missing the correspondence sent from North Korean dictator Kim Jong-un to Trump. (See 36 CFR 1226.24), The name of the department or agency and the units having custody of the records, The name and address of the proposed recipient of the records, A list identifying by series or system the records to be transferred, indicating their inclusive dates, and citing the NARA schedule number (e.g., DAA-0943-0012-0023) or GRS and item numbers authorizing disposal of the records, Evidence that (1) the proposed transfer is in the best interests of the Government, (2) the proposed recipient agrees not to sell the records, and (3) the transfer will cost the Government nothing. As for the legal documentation, it is usually needed for lawsuits or litigation. Certification as to whether General Accounting Office (GAO) concurrence is not required, has been obtained, or has been requested. Agencies may use the General Records Schedule (GRS) 5.2, Item 20, Intermediary Records or a current, NARA-approved agency-specific records schedule that covers the records once digitized. Rev. DLA Records and Information Management Flashcards | Quizlet
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